Website Privacy & Cookie Policy
Last Updated: 9th Oct, 2026
Kids Cowboy Dentistry, the dental practice of Aaron D. Miller, DMD, P.C. (“we,” “us,” or “our”), respects the privacy of our patients, their parents and guardians, and everyone who visits our website at www.kidscowboydentistry.com. This Website Privacy & Cookie Policy explains how information may be collected, used, and shared when you visit our website, the technologies we use, and the choices available to you regarding cookies and similar technologies.
Information You Provide to Us
When you contact Kids Cowboy Dentistry through our website, you may voluntarily provide information such as your name, telephone number, email address, and other information you choose to include in a website contact form.
Information submitted through our website may be used to respond to your inquiry, provide information about our dental services, or otherwise communicate with you. We may also use this information to maintain appropriate records, protect the security of our website and practice, and comply with applicable law.
Because dental and healthcare information can be sensitive, please do not submit confidential medical, dental, financial, or other sensitive information through a general website contact form. If you need to discuss information concerning your child’s dental care or other private health information, please contact our office directly.
Information Collected Automatically
When you visit our website, your web browser automatically sends certain information to us and to the service providers that host and support our website, such as your Internet Protocol (IP) address, browser type, device type and operating system, the date and time of your visit, the pages you view, and the website that referred you to us. We use this information to operate, maintain, secure, and improve our website and, subject to your cookie preferences, for the analytics and advertising purposes described below. Some of this information, such as your IP address, may be considered personal information under applicable law even though it does not directly identify you by name.
Cookies and Tracking Technologies
Our website uses cookies and similar technologies, such as pixels, tags, scripts, local storage, and embedded content from third parties, to operate properly, provide website features, understand how visitors use our website, improve the visitor experience, and support our advertising and marketing activities.
These technologies may include:
- Essential Cookies necessary for website operation, functionality, and security, including remembering your cookie preferences.
- Analytics Cookies that help us understand how visitors find and interact with our website.
- Advertising and Marketing Technologies that may be used to measure advertising performance and understand interactions with our advertising.
- Functional Cookies and Technologies that support website features such as maps, videos, forms, and other embedded content.
Non-essential cookies and tracking technologies, including the analytics and advertising technologies described below, are managed through our website’s cookie consent system. Some embedded third-party content and features, such as maps, videos, and the security tool that helps protect our website forms from spam, may load when you open a page that contains them, and the third-party provider may receive information from your browser, as described below. Third parties whose technologies are used on our website may collect information about your online activities over time and across different websites.
Google Analytics
We use Google Analytics to better understand how visitors interact with our website. Google Analytics may collect information such as pages visited, approximate geographic information, device and browser information, referral sources, cookie or similar identifiers, and interactions with website content.
We use this information to evaluate website performance, understand how visitors find and use our website, and identify opportunities to improve our website and its content. Google Analytics is treated as non-essential and is subject to your cookie preferences. You may also opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.
Google Ads
We use Google Ads to advertise our dental services and measure the effectiveness of our advertising campaigns. Google technologies may use cookies or similar technologies on our website to measure interactions with advertisements and our website and, where enabled and permitted, to support advertising and remarketing functions. Google may receive information such as your IP address, device and browser information, cookie or similar identifiers, pages visited, and interactions with our website, and processes that information in accordance with its own privacy practices.
These technologies are treated as non-essential and are subject to your cookie preferences. You can learn more about Google’s advertising practices and manage your ad settings through Google’s My Ad Center.
Meta Technologies
Our website uses technologies provided by Meta, including the Meta Pixel. These technologies can help us understand the effectiveness of advertising and measure actions visitors take after interacting with advertisements on services such as Facebook and Instagram, and, where enabled and permitted, help us show our advertisements to people who have visited our website. Meta may receive information such as your IP address, device and browser information, cookie or similar identifiers, pages visited, and interactions with our website, and processes that information in accordance with its own privacy policy and your settings with Meta.
These technologies are treated as non-essential and are subject to your cookie preferences. You can learn more about Meta’s privacy practices in the Meta Privacy Policy.
Google Maps
Our website uses Google Maps to provide location and mapping information. When you visit a page that contains embedded Google Maps content, or interact with that content, Google may receive information about your device and your interaction with its services, such as your IP address, browser and device information, and cookie or similar identifiers, in accordance with Google’s privacy practices.
YouTube
Our website may contain videos provided through YouTube. When you visit a page that contains embedded YouTube content, or view or interact with that content, YouTube and Google may receive information about your device and your interaction with that content, such as your IP address, browser and device information, and cookie or similar identifiers, in accordance with their privacy practices.
Google reCAPTCHA
Our website forms use Google reCAPTCHA to help protect our website from spam and abuse. reCAPTCHA collects hardware and software information, such as device and application data, and sends it to Google for analysis. Because our contact form appears on most pages of our website, reCAPTCHA may load when you visit those pages. Your use of reCAPTCHA is subject to the Google Privacy Policy and Terms of Service.
Contact Forms
Our website provides contact forms that allow parents, guardians, patients, and prospective patients to communicate with our office.
Information submitted through these forms is used to respond to inquiries and facilitate communication with our practice, and may be processed by service providers that host our website, deliver form submissions to our office, or help us prevent spam. Visitors should not include medical, dental, or other sensitive health information when using a general website contact form.
Managing Your Cookie Preferences
When you first visit our website, you may be presented with a privacy and cookie consent notice. This notice allows you to make choices regarding non-essential cookies and tracking technologies.
The notice provides options to Accept All, Reject All, or Customize your choices by category. Selecting “Reject All” declines all non-essential cookies and tracking technologies managed through our cookie consent tool.
After you make a selection, you may use the Cookie Preferences icon displayed on our website to review or change your selections at any time.
Disabling certain cookies may affect some website functionality. You may also be able to block or delete cookies through your browser or device settings.
Some browsers offer a “Do Not Track” setting. Because there is no uniform standard for interpreting these signals, our website does not currently respond to Do Not Track signals. [Our cookie consent tool is configured to recognize Global Privacy Control (GPC) signals sent by your browser and to treat them as a choice to decline non-essential cookies and tracking technologies.]
Children’s Privacy
Kids Cowboy Dentistry provides dental care for children; however, our website is intended primarily for parents and guardians seeking information and dental services for their children.
We do not knowingly collect personal information through our website directly from children under 13. Parents and guardians should supervise their children’s use of our website and should submit contact forms and other personal information on their behalf.
If we become aware that personal information has been submitted through our website directly by a child under 13, we will take reasonable steps to delete the information, unless we are required by law to retain it. If you believe that a child under 13 has submitted personal information through our website, please contact us.
Patient Privacy and HIPAA
Protecting patient privacy is important to Kids Cowboy Dentistry. Certain information that we create, receive, maintain, or transmit in connection with providing dental care may constitute protected health information and may be subject to the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy requirements.
This Website Privacy & Cookie Policy primarily addresses our public-facing website, including cookies, analytics, advertising technologies, and information submitted through general website features. It does not replace our HIPAA Notice of Privacy Practices, which describes how we may use and disclose protected health information and patients’ rights regarding that information. If information we receive through our website is protected health information, we will use and disclose it as described in our Notice of Privacy Practices and as permitted by HIPAA, and our Notice of Privacy Practices will control in the event of any conflict with this policy. You can view our Notice of Privacy Practices on our website or request a copy from our office.
We take particular care regarding the use of website technologies in circumstances that could involve patient or health-related information. We do not intend to use advertising or analytics technologies to disclose protected health information to advertising or analytics providers, and we do not place those technologies on the online patient forms or bill payment services described below.
Our website also makes patient forms available, including online new patient forms hosted by a third-party patient forms service provider, and links to an online bill payment portal operated by a third-party payment service provider. Protected health information you submit through patient forms is handled in accordance with HIPAA and our Notice of Privacy Practices. These third-party services may also be subject to their providers’ own terms and privacy practices.
How We Share Information
Except for protected health information, which we use and disclose as described in our Notice of Privacy Practices, we may share information collected through our website as follows:
- Service providers that help us host, develop, maintain, and secure our website, process and deliver website form submissions, prevent spam and abuse, and support our advertising, communications, and other practice operations.
- Advertising and analytics providers, such as Google and Meta, through the cookies and similar technologies described above, subject to your cookie preferences.
- Professional advisers, such as attorneys, accountants, and insurers, when reasonably necessary.
- Legal requirements and protection, when required by law or legal process, or when reasonably necessary to protect the rights, safety, security, or property of our patients, our practice, or others.
- Practice transitions, in connection with an actual or proposed sale, merger, or other transfer of all or part of our practice, subject to applicable law.
- Your direction or consent, when you ask us to share information or otherwise consent to the sharing.
We do not sell personal information collected through our website for money. Some privacy laws define “sale,” “sharing,” or “targeted advertising” more broadly and may treat certain disclosures through advertising technologies as covered activity. You may opt out of the use of advertising technologies on our website at any time by selecting “Reject All” or by using “Customize” to turn off advertising cookies in our cookie consent tool.
Third-Party Service Providers
Our website uses services provided by third parties, including Google, Meta, and YouTube, as well as other technology providers that host or support the operation, security, and functionality of our website.
These third-party providers may collect or process information in connection with their services and may maintain their own privacy policies and practices. Their privacy practices may differ from those of Kids Cowboy Dentistry.
We use our website’s cookie consent system to provide visitors with choices concerning non-essential third-party cookies and tracking technologies.
How Long We Keep Information
We keep personal information collected through our website only as long as reasonably necessary for the purposes described in this policy, including to respond to your inquiry, maintain appropriate business records, comply with legal and professional recordkeeping obligations, resolve disputes, and protect the security of our website and practice. Information that becomes part of a patient’s dental record is retained as required by applicable law.
Website Security
We take reasonable administrative and technical measures designed to protect information submitted through our website. However, no website, Internet connection, electronic transmission, or method of electronic storage can be guaranteed to be completely secure. If we become aware of a security incident involving information submitted through our website, we will respond in accordance with applicable law.
For sensitive medical or dental information, please contact our office directly rather than submitting the information through a general website contact form.
External Websites
Our website may contain links to websites or services operated by other organizations, such as our social media pages, our online patient forms provider, and our online bill payment portal. Kids Cowboy Dentistry is not responsible for the privacy practices, security, or content of independent third-party websites.
We encourage visitors to review the privacy policies of third-party websites and services they choose to use.
Your Privacy Choices and Requests
Depending on where you live and subject to applicable law, you may have the right to request access to, correction of, or deletion of certain personal information we have collected through our website. To make a request, please contact us as described under “Contact Us” below. We may need to verify your identity before responding, and we may deny or limit a request where permitted by law, such as where we are required to retain information as part of a patient’s dental record. Patients’ rights regarding protected health information, including the right to access and request amendment of dental records, are described in our Notice of Privacy Practices.
Changes to This Policy
We may periodically update this Website Privacy & Cookie Policy to reflect changes in our website, technologies, services, privacy practices, or applicable requirements.
The most current version of this policy will be posted on our website, and the “Last Updated” date at the top of this page will be revised to reflect the date of the most recent changes. Changes are effective when posted unless otherwise stated.
Contact Us
If you have questions about this Website Privacy & Cookie Policy, our use of cookies, or information submitted through our website, or would like to make a privacy-related request, please contact Kids Cowboy Dentistry through our Contact page.
